MS WORD 2007
Word Processor:- A word processor is a software program through which we can create document, store document and print documents. It is used to format the document as per requirement. There are so many word processor available. E.g notepad, word pad MS-word etc.
Feature of word processor:- We can use text editor to write anything on it to create documents. There are many feature of word processor. These are:
It allow w create, delete, copy, move, rename for files.
It also allow to format document with specified font, size, color, header, footer, page numbering, bullets and numbering, table, images, graphics etc.
It allow to specify page layout, page orientation and margin.
It allow to open and edit multiple documents'at the same time in separate windows.
MS-WORD- Microsoft Word is a one of the popular word processing software package. It can be used to type letters, reports, and other documents. MS-WORD is a product of Microsoft and one of the package of office suite.
Note:- Suite:- Suite is group of packages e.g ms-office.
Starting MS-WORD:- To open MS-WORD follow the steps given below.
Click on Start button ⇒ All program ⇒ microsoft Office ⇒ Microsoft word.
You can double click on Microsoft word icon on desktop.
After clicking the word icon, a screen opens with a document with default name as Document 1. the screen of word is visible above.
The Microsoft Office Button:- You can find button in the left corner of the Word 2007. When you click the button, a menu appears, You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.
The Quick Access Toolbar:- Quick access toolbar is next to the Microsoft button of the word.
The Quick Access toolbar provides save, undo, redo button and edit shape. You can use Save to save your file, Undo to rollback an action you have taken, and Redo to repply an action you have rolled back.
The Title Bar:- You find the title bar next to the Quick Access toolbar. The Title bar displays the title of the document on which you are currently working.
Document1 - Microsoft Word
The Ribbon:- In Microsoft Word 2007, you use the Ribbon instead of toolbar and menu. The Ribbon is located just below the title bar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes.
You can find ribbon just below the title bar. To start with it has following seven tabs given below.
Home:- In home you will find basic commands for creating and formatting the documents. It has controls for working with the clipboard, setting fonts, formatting paragraphs, using find and replace.
Insert:- In Insert you will find commands for inserting pages, table, pictures, shape, header and footer etc.
Page Layout:- In this page layout you will find the theme for the document, set the margins, background, colors etc
References:- In references you can create table, footnotes, indexes etc.
Mailings:- It has commands for creating labels, envelops and mail merges.
Review:- In this review you will get the command to change the track and add comments for the documents
View:- It helps to change the documents view.
The Ruler:- You can see ruler just below the ribbon. The ruler is useful for the documents layout purpose. You can change the setting to show or hide ruler.
You can use the ruler to change the format of your document quickly. If your ruler is not visible, follow the steps listed here:
Click the View tab to choose it.
Click the check box next to Ruler in the Show jHide group. The ruler appears below the Ribbon
The Text Area:- The area where we can edit text is known as the text area. You type your document in the text area. The blinking line is known as cursor. It marks the insertion point. As you type, your text displays at the cursor location. The·horizontalline next to the cursor marks the end of the document. The vertical scroll bar on the window helps you to move up and down the documents.
The Status Bar:- You will find the status bar bottoII]. of your window and provides information about the document's current page and the number of words in the documents. There are so many views available for your documents and these are the following given below with pics:-
DRAFT VlEW:- Draft view is the most frequently used view. You use Draft view to quickly edit your document.
WEB LAYOUT:- Web Layout shows how a page will appear when viewed on a browser such as Internet Explorer or other browser.
PRINT LAYOUT:- The Print Layout view shows the document as it will look when it is printed.
READING LAYOUT:- Reading Layout is used to view formats your screen to make your document readable easily.
OUTLINE VIEW:- Outline view is one of the view on which displays the documen~ in outline form. You can display headings without the text.
Nonprinting Characters on MS-WORD:-There are few characters which cannot print is known as non printing characters. These character do not print and will not appear in your printed document but do affect your document layout. The non printing characters are following given in the table:
Minimize and Maximize The Ribbon:- Follow the step to maximize and minimize the ribbon which is given below:-
Right click anywhere in the main menu .
Select the Minimize the Ribbon in the menu that appears. This will toggle the Ribbon ON and OFF.
In the available option you can choose the option as per your choice.
Add Command to Quick Access ToolBar: To add command with the help of Quick access ToolBar follow the following steps:-
Click the arrow to the right of the Quick Access ToolBar
Select the command which you want to add from the available menu. Then command will appear in the toolbar.
Using MS-Word for creating. opening and saving the documents:-
Creating a New Document:- To create a new document use the following steps:
Click the Microsoft Office Button
Select New and then
New Dialog box will appear and then select Blank document. Then
Click on Create. A New blank document appears in the word window.
Or you can use the shortcut Ctrl+N to create new document
Opening a Exiting Document:- To Open a created document use the following steps:
Click the Microsoft Office Button
Select Open and then
New Dialog box will appear and then select the document. Then
Click on Open.
Or you can use shortcut command to open document press Ctrl+O.
Saving a Document:- To save a new document use the following steps:
Click the Microsoft Office Button
Select save button (in the shape of floppy or you can click on floppy available on the quick access toolbar.) and then
New Dialog box will appear and then give the name of the document. Then
Click on SAVE.
Or you can use shortcut command to save the document by pressing Ctrl +S.
Using Save As option:- Save As means creating duplicate copy of the existing document. To use save As use the following steps:
Click the Microsoft Office Button
Select save as button and then
New Dialog box will appear and then give the new name to the existing document. Then
Click on SAVE.
Or you can use shortcut command to save the document by pressing F12.
Closing a Document:- To close document and use the following steps:
Select close from the Office button
And then close form the menu.
Home Menu on Word:- You can use Home menu for Editing and Formatting Text.
To Cut, Copy, Paste:- Select the text which you want to cut or copy and then click on copy on HOME option and also you can use the short cut to copy the text by pres,sing Ctrl+C
And for cut select the text and then select cut option on HOME option and also you can use the short cut to cut the text by pressing Ctrl+X
And also use Home option for paste the cut or copy line or statement and also you can use the short cut to paste the text by pressing Ctrl+V
Here on this Home option you can use the these toolbar to format your document. Like increasing the font size, alignment the text, format painter, bullet and numbering etc.
Insert Menu:- Insert menu is just beside the Home menu. You can use this Insert menu for Page break, inserting pictures, inserting clip arts shapes, charts, art, hyperlink, bookmark, cross-reference, header and footer word art etc.
Page Layout:- This is the third menu available, with the help of this menu you can set the margin, divide the document in columns, insert watermark, color the page and page boarder, you can also sent indent and spacing with the help of this menu. Also you can find the option of text wrapping and making group etc.
References:- This is the fourth menu available on the ribbon. With the help of this menu you can insert footnotes, captions, index and table of contents etc.
Mailing:- This is the fifth menu available on the ribbon. With the help of this menu you use the facilities of mail merge. Mail Merge is a facilities through which you can create mail to send more than one person at a time.
Review:- This is the sixth menu available on the ribbon. With the help of this menu you can use it for the proofing the document, marking the comments, tracking, making changes of format and use this menu to protect the document by giving password.
View:- This is the last and seventh menu of the ribbon. With the help of this menu you can set the view of the documents, show and hide the ruler, gridlines, thumbnails etc, and also you can use this menu to zoom the documents.
Note:- You can zoom the document minimum 10% and the maximum zoom 400%
Word short cut commands: There are few commands available which you can use on ms-word with your keyboard.
Ctrl + 0
Open a existing document.
Ctrl + A
Select all contents of the page.
Ctrl + B
Bold highlighted selection.
Ctrl + C
Copy selected text.
Ctrl + E
Aligns the line or selected text to the center of the screen.
Ctrl + F
Open find box.
Ctrl + I
Italic highlighted selection.
Ctrl + J
Aligns the selected text or justify the screen.
Ctrl + K
Insert link.
Ctrl + L
Aligns the line or selected text to the left of the screen.
Ctrl + M
Indent the paragraph.
Ctrl + P
Open the print window.
Ctrl + R
Aligns the line or selected text to the right of the screen.
Ctrl + T
Create a hanging indent.
Ctrl + U
Underline highlighted selection.
Ctrl + V
Paste.
Ctrl + X
Cut selected text.
Ctrl + Y
Redo the last action performed.
Ctrl + Z
Undo last action.
Ctrl + Shift + F
Change the font.
Ctrl + Shift + >
Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ]
Increase selected font +1pts.
Ctrl + Shift + <
Decrease selected font -1 pts if 12pt or lower, if above 12 decreases font by +2pt.
Ctrl + [
Decrease selected font -1pts.
Ctrl +' Shift + *
View or hide non printing characters.
Ctrl +
Moves one word to the left.
Ctrl +
Moves one word to the right.
Ctrl +
Moves to the beginning of the line or paragraph.
Ctrl +
Moves to the end of the paragraph.
Ctrl + Del
Deletes word to right of cursor
Ctrl + Backspace
Deletes word to left of cursor.
Ctrl + End
Moves the cursor to the end of the document.
Ctrl + Home
Moves the cursor to the beginning of the document.
Ctrl + Spacebar
Reset highlighted text to the default font
Ctrl + 1
Single-space lines.
Ctrl + 2
Double-space lines.
Ctrl + 5
1.5-line spacing.
Ctrl + Alt + 1
Changes text to heading 1.
Ctrl + Alt + 2
Changes text to heading 2.
Ctrl + Alt + 3
Changes text to heading 3.
Alt + Ctrl + F2
Open new document.
Ctrl + F1
Open the Task Pane.
Ctrl + F2
Display the print preview.
Ctrl + Shift + >
Increases the highlighted text size by one.
Ctrl + Shift + <
Decreases the highlighted text size by one.
Ctrl + Shift + F6
Opens to another open Microsoft Word document.
Ctrl + Shift + F12
Prints the document.
F1
Open Help.
F4
Repeat the last action performed (Word 2000+)
F5
Open the find, replace, and go to window in Microsoft Word.
F7
Spell-check and grammar check selected text and/or document.
F12
Save as.
Shift + F3
For change the case like lower, upper or proper
Shift + F7
Runs a Thesaurus check on the word highlighted.
Shift + F12
Save
Shift + Enter
Create a soft break instead of a new paragraph.
Shift + Insert
Paste.
Shift + Alt + D
Insert the current date.
Shift + Alt + T
Insert the current time.
Click, hold, and drag
Selects text from where you click and hold to the point you drag and let go
Double-click
If double-click a word, selects the complete word.
Double-click
Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned.
Double-click
Double-clicking anywhere after text on a line will set a tab stop.
Triple-click
Selects line or paragraph of the text the mouse triple-clicked.
Ctrl + Mouse wheel
Zooms in and out of document.